The EU General Data Protection Regulation (GDPR) includes rules on giving privacy information to data subjects. These are more detailed and specific than in the Data Protection Act (DPA) and place an emphasis on making privacy notices understandable and accessible. Data controllers are expected to take ‘appropriate measures’.
The GDPR says that the information you provide to people about how you process their personal data must be:
These requirements are about ensuring that privacy information is clear and understandable for data subjects.
GBM shall comply with the GDPR requirements by ensuring our privacy statement includes:
The Data Protection Officer is responsible for ensuring that this notice is made available to data subjects prior to GBM collecting/processing their personal data. All of GBM who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.
Identity and contact details
If you would like to discuss anything in this privacy notice, please contact: THE MEMBERSHIP SECRETARY
Purpose of the processing
GBM take your privacy seriously and will only use your personal information to administer your account, personalise your use of the website, and to provide the products and services you have requested from us.
In order for ‘users’ to use some of our online services and to respond to enquiries we need to collect and process various personal data. Users may be asked to complete an online form(s) which request, name, address, e-mail and telephone number. The personal data we collect is used to process your request for our services.
All information provided will be treated as confidential and will only be used for the purpose intended. Anyone can contact GBM to correct or update personal information in our records.
What information do we collect?
We collect information that you provide to us via our website www.molecatchersguild.co.uk For example, the information you provide if you subscribe to our membership services, newsletters, notifications, enter a promotion, complete a survey, request information, or purchase goods or services via our website. if you contact us, we may keep a record of that correspondence.
The sort of information we hold includes your application form; references; contact details; bank details, learner cards and certificates; information needed for equal opportunities monitoring.
What do we use personal information for?
We may use the information we hold about you in the following ways:
We will endeavour to ensure that all personal data held in relation to all data subjects is accurate. Data subjects must notify GBM of any changes to information held about them.
The lawful basis
GBM will process data for the specific and lawful purpose for which it is collected and not further process the data in a manner incompatible with this purpose.
We collect and use information for general purposes where:
Categories of personal data
We will ensure that the reason for which it collected the data originally is the only reason for which it processes those data, unless the individual is informed of any additional processing before it takes place. We will ensure that the data is adequate, relevant and not excessive in relation to the purpose for which it is processed
We may collect ‘personal data’ relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier. This may include the data subjects name, identification number, location data or online identifier.
Sensitive Personal Data
We may, from time to time, be required to process sensitive personal data. Sensitive personal data includes photographic images of learners and data relating to gender, religion, race, sexual orientation, and criminal records and proceedings.
Disclosure to third parties
We will not sell or license your personal information to any third party. However, we may disclose your personal information:
Details of transfers to third country
We will not transfer your personal information to countries outside of the European Economic Area that do not have adequate data security law.
GBM may retain data for differing periods of time for different purposes as required by statute or best practices.
Data subject’s rights
You have the right to request access to information about you that we hold. You also have the right to:
Any data subject wishing to access their personal data should put their request in writing to the membership secretary at GBM who will endeavour to respond to any such written requests as soon as is reasonably practicable and, in any event, within 40 days.
The right to withdraw consent
Withdrawal of consent shall be without effect to the lawfulness of processing based on consent before its withdrawal.
You may withdraw consent at any time by putting your request in writing to the membership secretary at GBM who will endeavour to respond to any such written requests as soon as is reasonably practicable and, in any event, within 40 days.
The right to lodge a complaint
Data subjects are able to complain to GBM about:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance
The source the personal data
All personal information provided to us is either stored on our secure servers located in the UK, or on the secure servers of sub-contractors that we have engaged to provide services on our behalf.
Statutory or contractual requirements
We will make you aware if we need to collect data for the purpose of statutory or contractual requirements. We will keep this data and use it to enable us to run our business and manage our relationship with you effectively, lawfully and appropriately.
We do use automated decision making (including profiling) in limited circumstances.
You may unsubscribe from our marketing communications at any time by putting your request in writing to the membership secretary
Websites and cookies
This section applies to anyone accessing GBM website.
A cookie is a small file, typically of letters and numbers, downloaded on to your device (e.g. your PC) when you access GBM website. Cookies allow the website to recognise your device and so distinguish between the different users that access the site.
Session cookies will remember your selections as you browse the site. These cookies are for the browsing session and not stored long term. No personal information is collected by these cookies.
Google Analytics cookies help us to make the website better for you by providing us with user statistics, for example: which pages are the most visited; how a user navigates the site. No personal information is collected by these cookies.